{"id":100,"date":"2012-04-23T22:09:35","date_gmt":"2012-04-23T22:09:35","guid":{"rendered":"https:\/\/gc-poa-realnewsandinformation.com\/?page_id=100"},"modified":"2012-04-27T19:52:34","modified_gmt":"2012-04-27T19:52:34","slug":"march-12-2012","status":"publish","type":"page","link":"https:\/\/gc-poa-realnewsandinformation.com\/?page_id=100","title":{"rendered":"Meeting Summary 3\/12\/12"},"content":{"rendered":"

<\/strong><\/strong>There were numerous items covered that were administrative in nature and probably not of interest to the general community.\u00a0 Therefore, this summary covers only a few issues.<\/p>\n

Back Gate Closure – Increased Costs
\n<\/span><\/strong><\/p>\n

The Board informed the community last November that the back gate would be shut for most of the early morning hours.\u00a0 Residents would be able to get in or out, but visitors would have to go to the front gate.\u00a0 The decision was based on a study showing that, on average, the back gate admitted only one or two guest vehicles per night at these times.<\/p>\n

The cost of modifying the back gate was estimated at $17,000, and annual labor savings were estimated at roughly $40,000.\u00a0 The switch was to occur either in February or March.<\/p>\n

At this meeting, it was noted that the cost of modifying the gate is now above $45,000 and still somewhat open-ended.\u00a0 Much more work is being done than was originally anticipated; such as better cameras, better gates, emergency access, an entrance kiosk, etc.\u00a0 Also, the switch to the unmanned gate was put out to sometime in April; thus impacting the projected first year labor savings.<\/p>\n

Funds for these additional, unexpected costs will have to come from contingency accounts.<\/p>\n

Blast E-Mail Issue – Discussion
\n<\/span><\/strong><\/p>\n

The Board discussed the issue of residents using e-mail information from the POA directory to send unsolicited, blast e-mails to the entire community.<\/p>\n

Note:\u00a0 To understand why this issue was raised, it might be helpful to read the background information and then come back to this update.\u00a0 Click here: Blast E-Mail Background<\/a><\/strong>
\n<\/em><\/p>\n

Kelley Hunter presented a provision of the state law which deals with membership lists of non- profit organizations (of which our POA is one\u2026..).<\/p>\n

In simple language, it says that any resident can use the information without the Board\u2019s consent as long as the use is related to a \u201cmember\u2019s interest as a member\u201d.\u00a0 Further, it specifically prohibits the use of information without the Board\u2019s consent for commercial purposes, sale to third parties or for solicitation of funds (unless the funds are to be used solely to solicit votes in a membership election).<\/p>\n

As noted in the background paper, we have always had a policy against anyone using this information for personal blast e-mails.\u00a0 Kelley Hunter now presented a law which essentially seemed to say that our policy was ineffective and unenforceable.<\/p>\n

There was an extended discussion during which numerous interesting points were raised; which I have attempted to summarize as follows:<\/p>\n